Purpose of the Role

To coordinate and oversee the day-to-day operations of the Site Services Department, ensuring that all on-site installation and maintenance activities are properly resourced, planned, and compliant with safety and quality standards. The role provides critical administrative and operational support to ensure the smooth delivery of field-based projects and acts as holiday cover for the Commercial Manager.

Key Responsibilities

Work Planning & Coordination:

• Schedule and coordinate activities for the Site Services Team, managing both internal and subcontracted personnel to ensure timely project delivery.

Pre-Site Documentation & Compliance:

• Prepare and submit all pre-site onboarding documentation, including Risk Assessments,
• Method Statements (RAMS), Health & Safety packs, and equipment hire forms to enable prompt work commencement.

Post-Project Reporting:

• Collate and complete post-job reports with the required detail, ensuring traceability and accurate project documentation.

Resource & Inventory Management:

• Monitor and manage stock levels of site consumables, including PPE, cleaning materials, and equipment. Ensure replenishment aligns with procurement procedures and cost-control policies.

Record Keeping & Legal Compliance:

• Maintain accurate, up-to-date records of site activities, maintenance logs, contractor certifications, and other documentation required under UK health, safety, and employment regulations.

Stakeholder Liaison:

• Build and maintain positive working relationships with internal teams, contractors, and clients to ensure clear communication and service excellence.

Commercial Support:

• Provide administrative and operational support to the Commercial Manager, including covering duties during absence or annual leave.

Continuous Improvement:

• Identify and implement process improvements to increase operational efficiency, reduce costs, and support departmental growth.

Skills, Knowledge & Experience

Essential:

• Proven experience coordinating contractors and services across multiple maintenance or installation projects.
• Strong organisational skills with the ability to plan, prioritise, and multitask in a fast-paced environment.
• Excellent interpersonal and communication skills with a collaborative “team player” approach.
• Demonstrated problem-solving ability and proactive attitude.
• Competence in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Understanding of H&S and compliance processes in technical or industrial environments.
• Experience in planning or coordinating activities within engineering, construction, or heavy industrial sectors.

Desirable:

• An interest in mechanical engineering or technical work.
• Experience using safety management software (e.g., InnDex or equivalent).
• Familiarity with UK contractor compliance and CDM regulations.
• Full UK driving licence.

Working Environment

• Location: Primarily office-based in Sherburn-in-Elmet, with occasional site visits across the UK and customer meetings as required.
• Physical Requirements: Standard office activities with occasional exposure to industrial environments requiring PPE.
• Health & Safety: Compliance with all site and company safety procedures is mandatory. PPE provided where required.

Future Development

John King Chains is a growing business. This role offers significant scope for career progression as the Site Services function expands. The successful candidate will be encouraged to develop additional responsibilities, potentially including supervision of staff or broader project coordination within 12–24 months.

This job description is not exhaustive and may be subject to reasonable changes in line with business needs. It does not form part of your contract of employment.

How to Apply

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We are an equal opportunities employer and welcome applications from all suitably qualified individuals. All applications will be treated with the strictest confidence in accordance with GDPR and UK employment law.